Foxhall Juniors Football Club
Club Constitution
1. NAME:
The Club shall be called Foxhall Juniors Football Club, hereinafter referred to as the Club.
2. OBJECTIVES:
a) To provide Association Football for boys and girls aged up to 16 years old.
b) To promote and maintain friendly and social activities for Club members
and others connected with the Club.
3. MEMBERSHIP:
a) Membership is open to any boy upon payment of a subscription and includes their parents/guardians.
b) Associate membership is open to any person upon application to the
Management Committee. Applications to be sponsored by a parent member.
A subscription is payable.
4. MANAGEMENT:
The Club shall be managed by a committee, which shall be called the Executive Management Committee, which shall comprise:
a) Chairman
b) Vice-Chairman
c) Secretary
d) Treasurer
e) Financial Administrator
The Officers and members of the Management Committee shall be elected at the A.G.M.
Each Officer will serve for two years and will be elected on alternate years thus: (a, c, e,) (b, d,)
Team managers and assistant mangers shall be elected annually. The Management Committee will meet once per calendar month or as deemed necessary.
5. ANNUAL GENERAL MEETING:
The A.G.M. will take place within eight weeks of the close of the Football
League season.
TheExecutive Management Committee will set the date of the A.G.M. Twenty-eight days notice of the date of the meeting will be given.
The Treasurer will present a full and audited statement of the Club finances.
6. EXTRAORDINARY GENERAL MEETING:
An E.G.M. will be called by the Secretary twenty-eight days after the receipt of a notice of request signed by either seven parent-members or by one third of the Executive Management Committee.
7. CHAIRMAN:
The members will elect at the A.G.M. a Chairman who will preside over Club
affairs. The President shall serve for a two-year term.
8. VICE CHAIRMAN:
The Vice Chairman will be elected annually at the A.G.M. from nominated persons who have given long and valuable service to the Club.
9. ALTERATIONS AND AMENDMENTS:
Alterations and amendments to the constitution or rules shall only be made at the A.G.M. Notice of proposed alterations or amendments to be considered at the A.G.M. shall be submitted to the Secretary no later than thirty days prior to the date of the A.G.M. and such proposals will be published with notice of the A.G.M.
10. DISBANDMENT OF THE CLUB:
In the event of the Club being disbanded the Secretary will call a Special General Meeting in order to discuss the disbandment of Club funds and property. Fourteen days notice to be given of any such meeting. The Club funds and assets to be left in the care of the Foxhall Junior Club Trustees which would be appointed at the said meeting as Trustees. In the event of the Club wishing to restart, the Trustees shall only release the funds and assets after consultation with members and Officers of the previous Club’s Executive Management Committee.
11. FINANCE:
No Officer or member of the Executive Management Committee shall act as auditor.Official receipts for all monies received shall be signed by the treasurer. The Executive Management Committee shall authorise cheques to be signed by at least two from three of its Officers, one of which must be the Treasurer the other one being any one from either the Chairman or the Vice Chairman.
12. SUBSCRIPTIONS:
Subscriptions will be payable annually and will be fixed at the A.G.M.
13. RULES AND REGULATIONS:
The Club shall have the status of an Affiliated Member Club of the Football Association by virtue of its affiliation to/membership of the Football Association. The Rules and Regulations of the Football Association Limited
and parent County Association and any league or competition to which the club is affiliated for the time being shall be deemed to be incorporated into the club rules. The club will also abide by the Football Association's Child Protection Policies and Procedures, Codes of Conduct and the Equal Opportunities and Anti-Discrimination Policy.
CLUB RULES:
1. COLOURS:
The Club colours will be Emerald Green & White Hoops.
2. TEAMS:
A manager and an assistant will manage each team.
3. MANAGERS:
The manager and assistant will be over eighteen years of age. In the event of a manager resigning he or she shall be held responsible for all assets and monies held in the name of the team.
4. PLAYERS:
a) Each player will be a paid up member of the Club. In the event of misconduct of a player whilst representing the Club they shall be liable to such action as deemed necessary by their manager and/or the Executive Management Committee.
b) All players will have to play at there own age group and will not be allowed to register for an age group other than that of their own.
5. EXECUTIVE MANAGEMENT COMMITTEE:
The Property and assets of the Club shall be vested in the Committee. Minutes shall be kept and approved by the Committee.
A quorum for meetings shall be five members. The Committee shall have full authority for the enforcement of all Club rules. The Committee shall have the power to suspend or expel any member
deemed guilty of conduct prejudicial to the good name of the Club. The Committee shall have the power to appoint such sub-committees as may from time to time be deemed necessary and shall receive reports from such
sub-committees for the final sanction. In the event of any Committee member resigning the Committee shall have
the power to fill such vacancies as may arise in its constitution. If a Committee member is unable to attend a meeting, due notice must be given to the Secretary. Any Committee member who does not attend two consecutive Committee meetings without reason shall be called before the Committee to explain him
or herself and the Committee shall have the power to take any action deemed necessary.
CHAIRMAN:
Shall chair the meetings of the Management Committee. He or she will be responsible for initiating or assisting as required in the furtherance of the Club. He or she shall have the casting vote when votes counted are evenly split.
VICE CHAIRMAN:
Will act as Chairman during the absence of the Chairman.
SECRETARY:
Will be responsible for the administration of the Club.
TREASURER:
To be responsible for the accounts and finances of the Club and to keep suchbank accounts as required by the Executive Management Committee and to present an audited balance of the accounts at the AGM. To supply to any person having reasonable cause any statement of account as required by the rules of that person's organisation with which the Club is registered. To ensure that all the Club assets are covered by the necessary insurance and that the Club is insured for public liability.
The following posts will not be deemed members of the Executive Management Committee:
MINUTES SECRETARY:
To be responsible for taking of minutes of all Management Committee
meetings and the keeping of minutes record. Distribute minutes to Committee
members.
CLUB CHILP PROTECTION OFFICER
To co-ordinate child protection and welfare policies within the club.
6. RESIGNATIONS:
Should at any time during their period of office an Officer of the Club resign, that position will be filled by that Officer’s deputy or any other Officer agreed by the Committee for the remainder of the resignee's term of office. A coopted person agreed by the Committee will fill any vacancy remaining. This includes team managers and assistants.
7. EQUIPMENT:
All purchases of equipment will be at the discretion of the Committee and in the case of negotiated sponsorship the kit may be selected and purchased by the team manager with the agreement of the sponsor and Committee. The sponsor paying such monies to the treasurer for settlement of account. The Secretary will keep a list of all Club equipment.
8. FINANCE:
All accounts and invoices received on behalf of the Club will be passed to the Treasurer for payment. All monies received by the Treasurer will be paid into the appropriate account. Team managers must supply a balance sheet/receipts to the Treasurer for all sundry income and expenditure applicable to their team before the monthly meeting
9. SPONSORSHIP:
It will be the responsibility of the team manager or person or persons appointed by the manager to seek sponsorship for that particular team for the the purchasing of team kit etc etc
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CODE OF CONDUCT
COACHES WILL ENDEAVOUR TO:
* Provide training and coaching in accordance with rules and guidance from the Football Association.
* Provide an enviroment for training and competitive matches that are safe.
* As Individuals, provide enthusiasm, integrity, persistance and patience.
* Set and demand good standards from players, especially regarding attitude to other players.
* Be punctual, reliable, available and helpful
* Provide an atmosphere for learning that is informative, fun and friendly
PLAYERS ARE EXPECTED TO:
* Respect the opposition, team-mates, supporters and officials.
* Show attention and enthusiasm.
* Practice techniques at home, outside of structured training sessions.
* Avoid intimidation, direct aggression, verbal abuse and disagreements with officials or anyone in authority.
* Demonstrate fair play towards players, parents and officials of Foxhall FC and to opposition at all times.
* Work hard and have fun.
PARENTS/GUARDIANS ARE ASKED TO:
* Support players by being punctual before and after training, competetive matches, events and tournaments.
* Reward good play by either own or opposition players.
* Encourage fair play towards players, parents and Foxhall officials, particularly on the touchline during matches.
* Support and agree with managers and coaches in all aspects of training and team selection.
* Approach managers or club officials with goodwill, patience and in a friendly manner if concerned or disagree with any aspect of training or match play.
* Support all club functions.
* Be good ambassadors for the league, club and youth football.
* Be liable for any fines received from the Leagues Governing Body, failure to honour this motion could result in said player registration being withdrawn. All fines to paid within fourteen days of receipt.
EQUITY POLICY STATEMENT
This club is committed to ensuring that equity is incorporated across all aspects of its development. In doing so it acknowledges and adopts the following definition of sports equity:
Sports equity is about fairness in sport, equality of access, recognising inequalities and taking steps to address them. It is about changing the culture and structure of sport to ensure it becomes equally accessible to everyone in society.
The club respects the rights, dignity and worth of every person and will treat everyone equally within the context of their sport, regardless of age, ability, gender , race, ethnicity, religious belief, sexuality or social/economic status.
The club is commited to everyone having the right to enjoy their sport in an enviroment free from threat of intimidation, harassment and abuse.
All club members have a responsibility to oppose discriminatory behaviour and promote equality of opportunity. The club will deal with any incidence of disriminatory behaviour seriously, according to club disciplinary procedures.
FOXHALL CHILD PROTECTION POLICY
Child Protection Officer: Joanne Wilson
Tel: 01253-404944 Mob: 07901674479
E-Mail: jojo95wilson@hotmail.co.uk
As a club we will be adhering to the FA Child Protection Policy, If anyone wishes to view the policy it is available from www.thefa.com/TheFA/GOALChildprotection or ask a member of the coaching staff for a copy.
Foxhall Football Club agrees with the FA's policy's opinion that " every child and young person who plays football should be able to participate in an enjoyable and safe enviroment and be protected from abuse. This is the responsibility of every adult involved in football"
The key principles are:
Working in partnership with children and young children and parents/carers is essential.
Any concerns about a child's welfare should be addressed to the Child Protection Officer on the above telephone numbers.